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Event Coordinator
Audio Guide
Planning the audio for an event doesn’t need to mean becoming an audio expert.
Whether you’re organising a corporate conference, presentation, wedding, outdoor event, party or live performance, the right sound system depends on what is happening at the event, where it is being held and what your audience needs to hear.
We’ve put together these practical guides to help event coordinators work out what equipment they need, how to plan the setup and what to consider before booking.
If you’re not sure where to start, tell us about your event and we’ll help you work out a suitable setup.
Start With the Event, Not the Equipment
The easiest way to plan event audio is to start with what is actually happening.
Consider the venue, audience size, whether the event is indoors or outdoors, what needs to be heard and who will be speaking or performing.
How to Hire Audio Visual Equipment for an Event: A Beginner’s Guide
If you’re organising an event for the first time, this guide explains how to approach audio hire without needing to understand every technical specification.
It covers venue considerations, audience numbers, presentations, speeches, music, DJs, live entertainment and the information you should have before booking.
Read: How to Hire Audio Visual Equipment for an Event: A Beginner’s Guide
What Happens If I Don’t Know What Equipment I Need?
You don’t need to know the exact speakers, microphones or mixer before contacting a hire company.
This guide explains what information is useful when you’re planning an event and how to start with the event requirements rather than trying to design the technical system yourself.
Read: What happens if I don’t know what equipment I need?
Planning Corporate Event Audio
Corporate events can range from a simple presentation to a conference involving multiple presenters, microphones and audio sources.
Audio Hire for Corporate Events: What Do You Actually Need?
This guide covers the practical equipment considerations for corporate presentations, conferences and functions, including speakers, wired and wireless microphones, panel discussions and mixer requirements.
Read: Audio Hire for Corporate Events: What Do You Actually Need?
Professional Event Production & Technical Services
Some corporate events require more than equipment hire.
If you’re dealing with multiple microphones, live audio, presenters, playback sources or a more complicated programme, professional technical support can take responsibility for the audio while you concentrate on running the event.
Read: Professional Event Production & Technical Services in Adelaide
Planning Outdoor Event Audio
Outdoor events create different challenges because sound isn’t contained by walls and the audience can be spread across a much larger area.
How Many Subwoofers Do I Need for My Event?
If you’re planning an outdoor party, DJ event or live performance, subwoofer requirements can become an important part of the system design.
This guide explains how audience area, dance floor size and the role of low-frequency sound affect the decision.
Read: How Many Subwoofers Do I Need for My Event?
Choosing Speakers for Your Event
The speaker system needs to suit the venue and what the audience is expected to hear.
Electro-Voice EKX-15P: A Closer Look at the 15-inch Speaker Package
Learn more about the Electro-Voice EKX-15P speakers used in Audio Hire’s 15-inch speaker package, including where this type of system fits into weddings, parties, live performances and larger events.
Read: Electro-Voice EKX-15P: A Closer Look at the 15-inch Speaker Package
5600W EV Speaker and Subwoofer Hire Adelaide
For music-focused events where low-frequency output matters, a speaker and subwoofer system can be a better solution than simply using larger full-range speakers.
This guide explains what the 5600W EV system adds and when it may be appropriate.
Read: 5600W EV Speaker and Subwoofer Hire Adelaide: When You Need More Than Full-Range Speakers
Planning Microphones
Microphone requirements can change quickly depending on the event programme.
Consider who needs to speak, whether people need to move around and whether several people need microphones during the same part of the event.
Shure PGA48 Microphone Hire Adelaide
For speeches, presentations, MC duties and announcements, a wired microphone can be a simple and practical option.
This guide explains where the Shure PGA48 fits into an event audio setup and what it can be used for.
Read: Shure PGA48 Microphone Hire Adelaide: A Practical Microphone for Speeches and Events
Deciding Whether You Need a Technician
A straightforward event may be easy for the organiser or venue team to operate once the equipment is set up.
More complicated events can benefit from having someone responsible for the audio throughout the event.
When Does an Event Need a Sound Technician?
A technician can be particularly useful when an event involves multiple microphones, presenters, performers, music or changing audio sources.
This guide explains when dedicated technical support is worth considering and how it can take the audio workload away from the event coordinator.
Event Sound Technicians
If you already know that your event requires technical support, you can go directly to the Audio Hire sound technician service.
Professional support can include setup, soundcheck and live audio operation.
View Event Sound Technician Hire Adelaide
Planning Your Booking
Timing can also make a difference, particularly for larger events, wireless microphones, subwoofers and technical staff.
How Far in Advance Should You Book Audio Equipment for an Event?
This guide explains when to start planning your audio and what information to have ready before booking.
It also covers how to think about your core equipment requirements first and refine the setup as the event develops.
Read: How Far in Advance Should You Book Audio Equipment for an Event?
Is Equipment Setup Included?
Setup requirements depend on the complexity of the event.
A simple dry-hire setup can be very different from an event requiring an on-site technician to connect, test and operate the system.
Read: Is equipment setup included?
Choose Equipment for Your Event
Once you’ve worked out what your event requires, you can browse the relevant Audio Hire equipment.
Professional speaker packages for presentations, corporate events, weddings, parties, live music and other events.
Wired and wireless microphone options for speeches, presentations, MCs, conferences and events.
Explore complete sound system options for different event formats and requirements.
Find PA equipment for speeches, presentations, music and other event applications.
Planning a Specific Type of Event?
Audio requirements vary considerably between event types.
Use Hire by Event Type to explore equipment and recommendations for different types of events, including corporate events, weddings, parties and other functions.
Need Help Choosing?
You don’t need to know exactly which speakers, microphones or mixer you need before getting in touch.
Tell us the event date, venue, approximate audience size and what will happen during the event. Let us know if there will be presentations, speeches, an MC, panel discussions, music, a DJ or live performers.
We’ll help you work out a suitable setup based on the actual requirements of your event.
Get advice about your event audio
Or, if you already know what you need, browse the equipment and book online.